Payroll
Payroll for Indian SMEs
Payroll that handles PF, ESI, PT and TDS without breaking a sweat
Infyner Payroll runs salary processing, EPF and ESIC contributions, professional tax, TDS deductions, payslips, Form 16 and the bank-transfer file in one workflow. Built for Indian SMEs running payroll for 5 to 500 employees who have outgrown spreadsheets but do not want enterprise software.
The thing nobody admits
Payroll is small until it is not
With ten employees and one office, an Excel salary register is fine. You type the basic, the HRA and the deductions, paste in the PT for the state, write a cheque to EPFO and you are done. With twenty-five employees and two offices, the formula starts to leak. With seventy-five employees across three states, every cycle finds a new edge case - a joiner who started on the 12th, a leaver whose PF was not transferred, an HRA proof that came in two days late, a state PT slab that changed.
Infyner Payroll is built for the moment Excel stops working. We absorb the messy reality - mid-month joiners, exits, arrears, FBP changes, regime switches, missed proofs - and keep the math clean. Every component is computed against the right rule for the employee's state, age, regime and CTC structure. Every output is the format the next system needs: ECR for EPFO, contribution file for ESIC, e-TDS return for the income-tax portal, the bulk-credit file for your bank.
In plain words
What Infyner Payroll actually does
Infyner Payroll is a hosted payroll system designed for Indian SMEs and the CAs and CS firms who handle payroll on their behalf. It runs the monthly cycle - salary processing, statutory deductions, payslip generation, bank transfer, statutory remittance - with the rules of the Indian payroll universe baked in: EPFO, ESIC, the state-wise professional-tax engine, the labour-welfare fund where it applies, and the income-tax department's TDS rules under Section 192.
Around the monthly cycle sit the workflows that come up less often but matter when they do: full-and-final settlement, gratuity computation, leave-encashment, bonus payouts, arrears for retrospective increments, and the year-end Form 16 generation. Every workflow leaves a clean audit trail so when the statutory auditor or the income-tax officer asks to see something, you have the answer in two clicks.
For a 20-person company, the value is taking back two days a month. For a 250-person company across multiple states, the value is not having an HR-finance person who memorises every state's PT slab. For a CA firm, the value is a multi-tenant tool that scales without proportional headcount.
Every payroll service in one workflow
What Infyner Payroll actually does, end to end
These are the workflows your finance team runs every month. We rebuilt each one because Excel-based payroll falls apart at the third state, the fifth bank account or the seventh exemption.
Salary processing
Run payroll for all employees in one click. Basic, HRA, special allowance, LTA, food coupons, gratuity provision, leave encashment, bonus and arrears - all configurable per CTC structure.
EPF and ESIC remittance
12 percent EPF on the wage ceiling, ESIC at 0.75 percent employee + 3.25 percent employer up to INR 21,000. We compute both, generate the ECR file for EPFO and the contribution file for ESIC, you upload and pay.
Professional tax across states
PT slabs vary by state - Maharashtra, Karnataka, West Bengal, Gujarat, Tamil Nadu and the rest each have their own scheme. We track every state's slab and generate the monthly / quarterly remittance file.
TDS deduction under Section 192
Compute monthly TDS based on the projected annual income, deductions declared by the employee under Section 80C / 80D / HRA / 24(b), and the surcharge slab. Generate Form 24Q for each quarter.
Payslips and Form 16
Payslip auto-generated, password-protected with the employee's PAN, emailed on payday. At year end Form 16 (Part A from TRACES, Part B from us) lands in every employee's inbox.
Bank transfer file
ICICI, HDFC, Axis, SBI and Yes Bank corporate-internet-banking formats supported. We generate the bulk-credit file with employee account number, name match and amount; you upload to your bank portal.
How it works
From join-date to first payslip in three steps
Set up the company
PAN, GSTIN, EPF establishment code, ESIC code, registered office state. We compute PT applicability and slab from the state. Pay-cycle, cut-off date, public holidays and salary structure templates are configured once.
Add employees
Bulk CSV import, or one at a time. PAN, Aadhaar, UAN, ESIC IP number, bank IFSC + account, CTC, HRA, LTA, FBP. Investment declarations under Section 80C / 80D and HRA proofs come in via the employee self-service screen.
Run payroll
Click Run. The system processes every employee, surfaces exceptions (joinee mid-month, leave without pay, settlement), generates payslips, ECR / contribution files and the bank transfer. Approve and the emails go out.
Who it is for
Whom we built this for
Free first payroll cycle. Per-employee pricing from INR 49.
Run your first payroll free, no card. Then INR 49 per employee per month for the standard plan, INR 99 per employee for the multi-state plan with full PT, EPFO and ESIC remittance support. CA-firm bundles for 200+ employees across clients are quoted on use.
Trust and security
How we handle your payroll data
EPFO and ESIC compliant
ECR file format follows EPFO's latest schema; ESIC contribution file follows the latest ESIC portal upload spec. We update inside one working week of any schema notification.
State-wise PT engine
Every state's PT slab is in code, mapped to the office state of each employee. A new state notification updates the engine automatically; the slab change shows in the very next pay cycle.
Encrypted PII
PAN, Aadhaar, bank account, salary - everything is encrypted at rest with AES-256. Tokenised on application servers; only the payroll engine accesses raw values.
Auditor-friendly
Every salary register, every Form 24Q, every ECR challan, every payslip is preserved for seven years and exportable as a ZIP for the statutory auditor.
FAQ
Common questions about Indian payroll
Yes. Each employee can choose old or new regime via the self-service portal. We compute monthly TDS based on the chosen regime. If the employee changes mid-year (which is allowed once before 31 March), the recalculation flows into the remaining months automatically.
The classic three-rule formula: actual HRA, 50% (metro) or 40% (non-metro) of basic, or rent paid less 10% of basic - whichever is lowest. Employee uploads the rent receipt and PAN of landlord (if rent above INR 1 lakh per year) via self-service. The exemption flows into the TDS computation for the next pay cycle.
EPF is mandatory at 12% of basic + DA + retaining allowance, capped at INR 15,000 per month (the EPFO wage ceiling). Voluntary higher contribution under VPF is supported. Employer's 12% is split into 8.33% to EPS (capped at INR 1,250) and 3.67% to EPF. We compute every component correctly.
Yes. The ECR (Electronic Challan cum Return) is generated in EPFO's text format, ready to upload to the unified portal. The challan is created with the same data; you pay through your authorised bank.
The employee's office state determines the PT scheme. Maharashtra, Karnataka, Tamil Nadu, West Bengal, Gujarat, Andhra Pradesh, Telangana, Madhya Pradesh, Kerala, Odisha, Bihar, Jharkhand and Assam each have their own slabs and remittance frequency. We track all of them. If an employee transfers states mid-year, we apply the new state's scheme from the transfer date.
Yes. Part A is downloaded from TRACES (the income-tax department's portal where employer-deducted TDS is reported); Part B is generated by us with the salary breakdown, exemptions, deductions and tax computation. Both halves merged into one PDF and emailed to every employee on or before 15 June.
Yes. F-and-F covers earned-leave encashment, gratuity (for employees with 5+ years of service), notice-pay recovery, deductions for advances and the pro-rata bonus. The settlement letter and the payment voucher are generated together, and the final payslip and TDS adjustments flow into the next Form 24Q.
Yes. The Flexible Benefits Plan lets the employee allocate part of CTC across components like LTA, meal vouchers, telephone reimbursement, books and periodicals, fuel reimbursement, and child education allowance - each with its own tax-exemption rule. The portal lets the employee re-allocate at the start of the financial year.
Every quarter we file Form 24Q with the e-TDS return. After processing, TRACES generates Form 26AS for every employee with the deduction reflected. We pull the 26AS data back and reconcile against our computation. Any mismatch is flagged before Form 16 generation, so the employee never sees a surprise.
Investment declarations under 80C, 80D, 80G, 80E, 80EEB; HRA proofs (rent receipts, PAN of landlord above the threshold); home-loan interest under 24(b); previous-employer income; Form 12BB; payslip download history; Form 16 download; tax-regime switch. Everything is mobile-friendly.
More from Infyner
Pairs well with the rest of Infyner
The Form 16 we generate flows directly into employee ITR-1 returns. One ecosystem, two products.
Companies running payroll also have ROC obligations. We track AOC-4, MGT-7 and the rest in the same dashboard.
Offer letters, appointment letters, increment letters and exit letters - drafted in Docs, the salary fields auto-populate from Payroll.
Glossary
Terms used on this page
- EPF
- Employees' Provident Fund - 12% of basic + DA from the employee, matched by 12% from the employer (split into 8.33% EPS and 3.67% EPF). Capped at the INR 15,000 wage ceiling unless voluntarily higher.
- ESIC
- Employees' State Insurance - 0.75% from employee + 3.25% from employer, applicable when the employee earns up to INR 21,000 per month. Provides medical and disability cover.
- Professional Tax
- State-level tax on salary income, varying by state slab. Capped at INR 2,500 per year by the Constitution. Some states (Delhi, Haryana, UP) do not levy PT.
- Section 192
- The Income-tax Act provision that requires employers to deduct TDS on salary income at the average rate. Quarterly Form 24Q return reconciles the deductions with TRACES.
- FBP
- Flexible Benefits Plan - the part of CTC the employee can allocate across taxable and non-taxable components (LTA, meal vouchers, telephone reimbursement, etc).
- Form 16
- The annual TDS certificate issued to every employee. Part A is downloaded from TRACES; Part B is the salary detail prepared by the employer. Both must be issued by 15 June each year.
Last reviewed: 2026-05-08.